Red Wolves Coaches & Staff
This section of the Arkansas State Compliance Website is meant to provide ASU coaches with an easy reference to some of the relevant NCAA bylaws that coaches deal with on a day-to-day basis. This site is not meant to be a form of comprehensive rules education. Please contact the ASU Compliance Office if you have any questions regarding NCAA rules and regulations.
Thanks for visiting, and have a great season!
An extra benefit is any special arrangement by an ASU employee or a Booster to provide a student-athlete or the student-athlete's relative or friend with a benefit not expressly authorized by NCAA legislation.
Examples of Impermissible Extra Benefits:
- Gift items, such as cash, jewelry, or electronic equipment
- The use of an automobile or free transportation
- Giving a loan or helping to secure a loan
- Free or reduced cost discounts on services, such dry cleaning, or car repair
- Free or reduced cost discounts on purchases, such as drinks, meals, clothing or airline tickets
- The use of a cell phone or phone card
- Free or reduced cost housing for student-athletes, their friends and/or family
Examples of Permissible Benefits ASU may provide:
- Athletics scholarships
- Athletic equipment for practice and competition
- Travel expenses for competition
- Complimentary admissions to ASU contests for family and friends
- Awards to recognize student-athlete participation and achievement
- Medical treatment
- Academic support services
- An occasional meal
- A prize as part of a promotional activity, as long as he/she is selected at random and the promotion is open to the general public
These lists are not exhaustive and are merely a few examples of permissible and impermissible benefits. This issue is very complex and inadvertent violations can happen very easily without any intention of providing an extra benefit. As a result, we strongly encourage you to contact the Compliance Office before providing a benefit of any kind to one of our ASU student-athletes.
Camps & Clinics
INSTITUTIONAL CAMP BASICS
- Camp brochures must be approved by the Compliance Office prior to being sent out. It is permissible for coaches to send a camp confirmation to a prospect via regular U.S. Mail or e-mail even if the prospect is a high school freshman or sophomore. This confirmation may include information about the camp and required forms (e.g., liability waiver) in the mailing. The mailing may contain camp-related information only (i.e., no recruiting information) and may only be sent to individuals that have signed up for the camp.
- Basketball camps must include an educational session per NCAA Bylaw 188.8.131.52.
- Corporate sponsors may be involved with your camp, so long as (1) no current or prospective student-athlete's names or pictures are used to promote the camp, (2) the sponsor does not provide recruiting or scouting services, (3) the sponsor's funds are not targeted at particular prospects, and (4) all other camp/clinic regulations are followed. A Camp Sponsorship Form listing all camp sponsors should be reviewed by the Business Office for possible sponsorship conflicts prior to the start of the camp.
- The cost of any awards (e.g., t-shirts) provided to camp participants must be included in the camp fees.
- Boosters may not provide anything of value (gifts, transportation, etc.) to camp participants.
- Coaches may not work for a camp conducted or sponsored by an individual/company that provides prospect recruiting or prospect scouting services.
SCHEDULING OF INSTITUTIONAL SPORTS CAMPS/CLINICS
You may conduct a basketball camp/clinic only during June, July and August, or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28 - June 3). [184.108.40.206.4]
You may conduct a football camp only during two periods of 15 consecutive days in the months of June and July, or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28 - June 3). [220.127.116.11.3] The dates of those two 15-day periods must be on file in the Compliance Office.
All Other Sports -
- You may conduct a camp/clinic in any sport other than football or basketball at any time during the year except during a recruiting dead period.
- You may not conduct a camp/clinic that includes prospective student-athletes in any sport during a recruiting dead period. [18.104.22.168]
- You may use a current student-athlete's name, picture, and institutional affiliation ONLY in the camp counselor section of your brochure to identify the student-athlete as a staff member. [22.214.171.124]
- You may use action photos of student-athletes in the camp/counselor section, provided the photo does not include other student-athletes with eligibility remaining that will not be working the camp. [126.96.36.199]
- You may advertise summer camps/clinics in a professional sports game program. [SI 11/10/89]
- You may advertise in recruiting publications (other than a high school, two year college or nonscholastic game program) that provide information about the athletics participation or evaluation of prospects provided the publication:
Includes a "camp directory" format which groups at least two camp ads of the same size per page on sequential pages, and Restricts the size (not to exceed one-half page) and format (must be identical). [188.8.131.52.2]
- You may advertise in nonrecruiting publications such as an ASU Athletics game program, a local magazine or newspaper. However, the use of a student-athlete photo is not allowed. [184.108.40.206]
- You may distribute sports camp/clinic brochures to prospects (or their coaches) prior to September 1st of their junior year in high school. [220.127.116.11-(c)]
- You may not use a student-athlete's name or picture in any way (i.e., newspaper, radio, television advertisements) other than to identify the student-athlete as a staff member in the camp/counselor section of the brochure to directly advertise or promote the camp. [18.104.22.168]
- You may not include the names or pictures of student-athletes with eligibility remaining in the camp/clinic brochure who will not be employed at the camp/clinic. [22.214.171.124]
- You may not pay a student-athlete for using his/her name or picture to advertise the camp/clinic. [126.96.36.199]
First Opportunity to Visit
- In all sports, a prospect may not come on an official visit prior to the first day of classes of the prospect's senior year in high school.
Before a Prospect Makes a Visit
- Coaches must obtain prior approval from the Compliance Office for their prospect to visit ASU by presenting a high school transcript and an ACT PLAN, PSAT or SAT test score. Prospects must be registered with the NCAA Eligibility Center and be in ASU's institutional request list (IRL) prior to making an official visit.
Length of the Official Visit
- An official visit shall not exceed 48 hours. The 48-hour time period begins once the prospect arrives on campus and ends once contact with the prospect ceases. At the completion of the 48-hour visit, the prospect must leave campus immediately, otherwise ASU cannot pay any expenses for the prospect to return home.
- For a prospect flying into Memphis, the 48-hour time period does not begin until the prospect arrives on campus.
- A coach may pick up a prospect and his or her family at the prospect's home and transport him or her to campus for the official visit, but the 48 hour period begins as soon as they get into the car.
- An institution may pay for a prospect's actual round-trip transportation costs for their visit to campus from any location provided the prospect returns to the original point of departure at the conclusion of the visit. If the prospect wishes to travel to a location other than the original point of departure, ASU may pay for travel to the prospect's home, educational institution or competition site as long as the cost of doing so is less than the cost or sending them back to the original point of departure.
- A prospect's friends or relatives may receive cost-free transportation to visit the campus only when traveling by automobile with either the prospect or a member of the ASU coaching staff.
- Airfare for commercial transportation may not exceed coach class. In addition, a coach may not accompany the prospect to or from an official visit when air travel is used except to provide transportation between campus and the major airport nearest ASU.
- Once the prospect has arrived on campus, only institutional automobiles (dealer cars are considered institutional) and golf carts may be utilized to transport the prospect and his / her family. Rental vehicles from corporate vendors are permissible, as long as they are equipped with only standard equipment. All transportation provided during the visit must be limited to a 30 mile radius from campus.
- Lodging may be provided to a prospect, the prospect's parents [legal guardian(s)] and spouse during the 48 hours of the visit and must be within a 30-mile radius of the institution's campus. Additional persons (e.g., prospect's brother, sister, and friend) may stay in the same room as the parents or prospect.
- The institution shall not pay for any charges for additional occupants.
- Accommodations must be in a standard hotel room that does not include upgraded features such as a suite or a whirlpool that are not available in all rooms at the hotel.
- Lodging for a high school, college preparatory school or two-year college coach or any other individual responsible for teaching or directing an activity in which a prospect is involved shall not be paid for by the institution.
- The prospect and his or her parents may be provided with three meals per day and an additional snack during the 48 hours of the visit. The prospect and their family must pay the cost of meals for additional persons (e.g., brother sister, friend). Separate checks are best for this. During the visit, meals must take place within a 30 mile radius of campus.
- One of the permissible meals may occur at the home of an institutional staff member (i.e. coach, faculty, President). NCAA rules permit ASU, at its discretion, to reimburse the staff member for the cost of the meal (in accordance with ASU policies and procedures.)
Entertainment and Personalized Recruiting
- An institution may provide entertainment only for a prospect and the prospect's parents or spouse (not siblings or coaches)
- All entertainment must occur within a 30-mile radius of the institution's main campus.
- All entertainment provided to a prospect, a prospect's parents / legal guardian and a prospect's spouse must be paid through student-host money unless a specific exception exists (i.e. meals and complimentary admissions) in the NCAA rules. This includes entertainment provided by an athletics department staff member when that staff member is serving as the prospect's host.
- Personalized recruiting and game day simulations are not permissible. Examples of impermissible practices include the use of a uniform or locker with the prospect's name on it, announcing a prospect's name over the PA system in an empty facility and showing video footage of a prospect on a facility's video board (even if the facility is closed).
- It is not permissible to add special decorations or adornments to an area visited by a prospect.
- Pre-game team "walks" through public areas and traveling with a team receiving a police escort are not permissible activities for prospects to participate in.
- Curfew - All prospects must be "in for the night" by 1:00 a.m.
- Prospects on official visits may receive three complimentary admissions and the student host may receive one. Two additional complimentary tickets are permitted to accommodate divorced or separated parents who are on the visit. Such admission may provide seating only in the general seating area of the facility utilized for conducting the event.
- Tickets for additional people accompanying the prospect may be reserved adjacent to the complimentary seats. These tickets must be purchased at face value.
- A student host may receive a maximum of $30 per day to cover all actual cost of entertaining a prospect and $15 per day for additional prospects. This money may not be used to purchase souvenirs (e.g., T-shirts). You may provide one student host per prospect with a complimentary meal in a restaurant, provided the host accompanies the prospect during the meal.
- Only a student-athlete may serve as a host for a prospect. It is not permissible to utilize ancillary groups of students or non-students whose only roll in the recruiting process is to escort or entertain prospects.
- You may not provide the host or prospect with the use of an automobile, and the host may not take the prospect outside a 30-mile radius of campus.
- The student-athlete host may not be a non-qualifier in his or her first year of residence.
High School, AAU, or Preparatory Coaches
- High school, AAU or preparatory coaches may not be reimbursed for expenses incurred in transporting a prospect to campus for an official visit.
- Entertainment of high school coaches is limited to the provision of two complimentary admissions to home athletics events taking place on the institution's campus.
- An institution may arrange special on-campus parking for prospects during an official visit.
- A prospect may visit ASU at his or her own expense an unlimited number of times. Such visits may take place at any time during a prospect's high school career.
- Prospects on an unofficial visit may pay the actual cost of meals (or regular cost of training-table meals) and eat with other prospects who are on their official visits or with enrolled student-athletes.
- Only the coaches certified to recruit off campus may eat with prospects off-campus during an unofficial visit. The meal must count as an off-campus contact, involve only contactable prospects, and occur during contact period. If the previous conditions are not met, the meal must take place on campus at a facility owned an operated by the university, (i.e., dorm or union). Other institutional staff members may only eat with prospects dining at on-campus facilities.
Entertainment and Complimentary Admission
- During an unofficial visit, ASU may not pay any expense or provide any entertainment except a maximum of three complimentary admissions (issued only through a pass list) to a home athletics event in which an ASU team practices or competes. These complimentary admissions are issued on an individual-game basis. Additional tickets may not be reserved for purchase by the prospect and must be purchased only in the same manner as any other member of the general public. In addition, only seating in the general seating area may be provided. ASU may not provide special seating for the prospect or the prospect's parents [or legal guardian(s)] or spouse in the facility's press box, special seating boxes) or bench area.
- A maximum of three complimentary admissions may be provided to a prospect for a home contests at a site other than its' regular competition facility. Tournament and postseason contests are excluded from this provision. High school coaches may not receive complimentary admissions at such events.
- Special parking may not be arranged for prospects attending ASU athletics events.
- It is permissible for an athletics department staff member to arrange for prospective student-athletes on unofficial visits to meet and socialize with enrolled student-athletes on campus only.
- It is permissible to provide a prospect with transportation to view campus facilities during an unofficial visit.
- A prospect on an unofficial visit may stay in an enrolled student-athlete's dormitory room only if the prospect pays the regular institutional rate.
- It is not permissible for prospects to stay with an enrolled student-athlete off-campus during an unofficial visit. Enrolled student-athletes are not permissible recruiters.
Athletic Events on Campus
- An unofficial visit by a football or basketball prospect participating in a campus athletic event outside of a contact period may only take place on the day before or the day after the event. No other recruiting contact may take place inasmuch as contact is not permitted outside of a contact period, even on campus.
- In sports other than football and basketball, coaches may utilize a contact to speak with a contactable prospect, except during a dead period, any time after the event concludes and the prospect is released. Also, an unofficial visit is permitted the day prior to the event, or immediately after the event if the prospect has first departed campus and returned.
Arranging Academic Interviews
- An ASU athletics staff member may arrange academic interviews for the prospect.
Permissible Recruiting Materials - ASU coaching staff members may not provide a prospect or a prospect's coaches with any recruiting materials not listed in Bylaw 13.4.1.
The following recruiting materials may be provided to a prospect at any time, including during his or her freshman and sophomore years in high school:
1. Camp Brochures.
3. NCAA Educational Information such as the NCAA Guide for the College Bound Student-Athlete.
After September 1 of the prospect's junior year, or, for men's basketball, June 15 after the conclusion of the prospect's sophomore year in high school, an institution may provide the following printed materials to prospects and /or a prospect's coaches:
1. General Correspondence; including letters, postcards issued by the US Postal Services (i.e., blank cards) and institutional note cards and postcards. Attachments may not be items that were created specifically for recruiting purposes.
2. One annual media guide or recruiting publication limited to 208 pages per sport. It is impermissible to provide any other athletic department publications to a prospect. An institution may not create a portfolio of information (e.g., pictures) to be shown to prospects during the recruiting process unless it is considered the institution's one permissible athletics recruiting publication.
3. Official academic, admissions and student services publications or videotapes published by the institution and available to all students.
4. Business Cards.
5. Electronic Transmissions. Electronically transmitted correspondence (e-mail or fax) may be sent to a prospect. Color attachments may be included with electronic mail correspondence sent to a prospect, provided the attachment does not include any animation, audio or video clips and there is no cost (e.g., subscription fee) associated with sending the item attached to the electronic mail correspondence.
6. Note Cards - Institutional note cards are a permissible recruiting item, but they must meet very restrictive form and content criteriato be permissible. Specifically, the cover of the note card may only include a single institutional or sport logo and the card itself may not exceed 8 1/2 by 11 when fully opened. There may be no printing on the back or inside of the card. Only handwritten information may be included inside the card.
7. Post Cards - ASU may send an institutional postcard, provided the postcard's dimensions do not exceed 4 ¼ by 6 inches, and includes only the institution's name and logo on one side and only handwritten information on the opposite side. A blank U.S. postal service postcard may also be used.
Exception - Game Programs: Game programs may be provided to a prospect, regardless of grade level or age, during either an official or unofficial visit. Game programs may not be mailed to prospects or their coaches.
Other Materials - Materials produced by athletics but not listed above may be posted to ASU's athletics website, but may not be printed and provided to a prospect via mail or during a campus visit.
Contact period: A contact period is a period of time when it is permissible to make in-person, off-campus recruiting contacts and evaluations.
Evaluations period: An evaluation period is a period of time when it is permissible to be involved in off-campus recruiting activities that assess the academic or playing ability of a prospective student-athlete. During this period no in-person, off-campus contact shall be made.
Quite Period: During a quiet period, in-person, on-campus contacts may be made, but off-campus contacts and evaluations are impermissible.
Dead Period: During this time no contacts/evaluations can be made either on-campus or off-campus.
Evaluation: An evaluation is any off-campus activity that is used to assess the academic or playing qualifications of a prospective student-athlete, which includes any visit to prospective student-athlete's school or observation of practice or competition.
Recruiting-person-day: A recruiting-person-day is when a coach is engaged in off-campus recruiting activities of a prospective student-athlete, including those that have already signed NLI's on one day. If two coaches are engaged in off-campus recruiting activities than it would count as two days.
Football: ASU is limited to six in-person, off-campus recruiting contacts per prospective student-athlete at any site. Contacts made with the prospective student-athlete's relatives or guardian would count toward this limit. Contacts made during an official visit do not count toward the limit.
Men's Basketball: During the academic year, ASU is limited to seven in-person, off-campus contacts/evalutations per prospective student-athlete. ASU is limited to three in-person, off-campus contacts per prospective student-athlete during the prospective student-athlete's senior year. Basketball staff shall not exceed 130 recruiting-person-days during the academic year contact and evaluation periods.
Women's Basketball: During the academic year, coaches may make seven in person, off-campus contacts/evaluations per prospective student-athlete. ASU is limited to three in-person, off-campus contact's per prospective student-athlete during the prospective student-athlete's senior year. Basketball staff shall not exceed 100 recruiting-person-days during the academic year contact and evaluation periods.
Sports other than Football/Basketball: In sports other than football and basketball, ASU is limited to seven in person, off-campus recruiting opportunities (contacts/evaluations) per prospective student-athlete. During the prospective student-athlete's senior year, ASU may not make more than three in-person, off-campus contacts per prospective student-athlete. Contacts made on an official visit shall not be included in the limit.
Football: ASU shall be limited to three evaluations per academic year in which the prospective student-athlete practices or competes. No more than one evaluation may be made during the fall evaluation period, and no more than two evaluations may be made during spring period.
Evaluation day limitations for certain sports include:
Football: 210 evaluation days (42 for fall and 168 for spring)
Volleyball: 80 evaluation days
The following sports have limitations as to official visits:
School can only pay for one visit per prospective student-athlete.
Prospective student-athletes are limited to five official visits.
Phone Call Limitations
The general rule regarding phone calls is that phone calls cannot be made to prospective student-athletes until after July 1 following the end of their junior year. After that the general rule is that coaches may call prospects once per week.
In football one call can be made between April 15 and May 31 of the prospective student-athlete's junior year. Starting Sept. 1 of the prospective student-athlete's senior year one call a week may be made.
In Men's Basketball, you can make one call per month on or after June 15 of the prospective student-athlete's sophomore year until July 31 after their junior year. After that, outside contact periods you can make two calls per week. During contact periods you can make calls at the institution's discretion.
In Women's Basketball, you can make one call per month during April of the prospective student-athlete's junior year following the Women's Final Four; one call per month during May of the prospective student-athlete's junior year, one call during the period of June 1-June 20 after the prospective student-athlete's junior year; one call from June 21-June 30; three calls during July after the prospective student-athelte's junior year (no more than one per week and not during evaluation periods); and after that one call per week outside contact periods and unlimited calls during contact periods.
A coach can receive calls from prospects at any time, so long as it is at the prospective student-athlete's expense.
11.01.5 Coach, Volunteer
In sports other than football and basketball, a volunteer coach is any coach who does not receive compensation or remuneration from the institution's athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution's athletics program (e.g., booster club, athletics foundation association). The following provisions shall apply:
a. The individual is prohibited from contacting and evaluating prospective student-athletes off campus or from scouting opponents off campus and may not perform recruiting coordination functions (see Bylaw 188.8.131.52).
b. The individual may receive a maximum of two complimentary tickets to home athletics contests in the coach's sport.
c. The individual may receive complimentary meals incidental to organized team activities (e.g., pre- or post-game meals, occasional meals, but not training table meals) or meals provided during a prospective student-athlete's official visit, provided the individual dines with the prospective student-athlete.
Volunteer Coaches May
- Purchase additional game tickets at face value.
- Receive apparel that is incidental to coaching (i.e., shoes, shirts and/or jackets).
- Receive the same awards as student-athletes for participation in championship events.
- Receive parking expenses associated with practice and / or competition.
- Travel with the team and be reimbursed for necessary and actual expenses incurred while traveling with the team (i.e., meals, lodging).
- Assist the coaching staff with administrative duties.
- Assist the coaching staff with on-campus recruiting activities (i.e., touring facilities).
- Use an institutional vehicle for transporting prospective student-athletes to/from the bus or train station or nearest major airport for an official visit and/or the prospect's initial arrival at the institution to attend classes or orientation.
Volunteer Coaches May Not
- Receive or place phone calls to prospective student-athletes.
- Write, e-mail, text or otherwise communicate with prospective student-athletes in writing.
- Receive any on- or off-campus meals during unofficial visits. A head or assistant coach may not purchase an otherwise impermissible meal for a volunteer coach on- or off-campus.
- Receive expenses for non-competition related travel, such as for conventions or professional development.
- Travel with an assistant or head coach who is evaluating and/or contacting prospective student-athletes.
- Coach or be involved in the same sport at a high school.
- Provide prospects or student-athletes any extra benefits, such as lodging, meals and/or transportation.
- Receive cash bonuses, stipends or gifts related to their volunteer coaching position from the athletic department, the head coach or any outside groups, including booster clubs.
- Own or be employed by sports camps that are not operated in compliance with NCAA rules and regulations.
- Provide lessons to prospective student-athletes, unless under a permissible NCAA tryout exception.
- Receive a complimentary meal in conjunction with a prospect's unofficial visit.
- Receive complimentary admission to a UM contest in a sport other then their own (for example, to attend a football game during a prospect's visit).